Set up a schedule to automatically clean up users after 14 days of inactivity

Table of Content Zone

Add schedule To set up an automatic schedule, go to Scheduling and cleanup → Add schedule. Image Removed Specify Scheduling display name Enter a descriptive name of the schedule. This will help you distinguish between schedules. Specify Selection criterias Configure the requirement of user activity in the cleanup, as in the amount of days since the last time they logged in. Enter 14 in nactive days threshold to cleanup users who have not logged in in the last 14 days. Select groups if you want to cleanup inactive users who are part of specific groups. While cleaning up users, you also want to make sure that certain users are not cleaned, even if they haven't logged in for a while. Admin accounts should not be cleaned for example, because then you might lose system access. Exceptions can be configured based on group memberships or user directories. Image Removed Specify cleanup actions Decide whether you want to deactivate users or remove access to licensing group. Typically the group jira-software-users grants access to jira software licenses. If you choose Remove access to groups then users will be removed from the given group. The user cleanup only affects group membership related to the chosen group, and will not remove any other group memberships. This means if the group to be removed from is not the licensing group the user will still be active. Image Removed Configure Time Specify when the schedule should start and which interval to run. Save the Cleanup schedule when you are happy with the configuration. The job will start at the the time shown in the Next cleanup field. Image Removed Test the schedule If you want to verify that your schedule gives the expected result, perform a dry run.

Check when next scheduled cleanup will run

To view information about future scheduled cleanups, go to Scheduling and cleanup

A list of scheduled cleanups with the following information about scheduled cleanups is shown:

• Id

• Status: Active/Inactive

• Display name

• Cleanup Action: DEACTIVATE, REMOVE_FROM_GROUP, LIST

• Clean from groups: group names

• Remove from groups: group names

• Next cleanup: Date and time for next run

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Run a manual schedule between schedules

To force a scheduled cleanup to run between schedules, run a manual cleanup

Open Scheduling and cleanup

Select Scheduling and cleanup in the left menu. Open one of the existing scheduled cleanups or add a new schedule.

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Edit schedule opens. Make adjustments if needed and save changes.Scroll to the bottom of the screen, then click the button Run now. The cleanup will start.

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Test a cleanup schedule

Perform a Dry run to run an analysis of the cleanup. This might be useful if you are creating a new schedule and want to control users affected by the cleanup.

Select Scheduling and cleanup, open the schedule you want to test, then click the schedule you want to run. Edit schedule opens. Make adjustments if needed and save changes.Scroll to the bottom of the screen, then click the button Run now. The cleanup will start.

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Filter users

How to extract activity reports - info fra dashboard og filtering av brukere på last login date

How to retrieve logs documenting previous cleanup jobs

How to manage external users efficiently

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In the articles below you will learn about how to use Automated User Cleanup and Deactivator on DataCenter: